Problems such as unexpected traffic fines or vehicle scratches without knowing who was driving are common headaches in fleet management. The lack of effective driver control makes it difficult to hold people accountable and continuously improve the operation.
But the good news is that there are several solutions available in the market to ensure precise identification of who is behind the wheel on each trip. Having this information is essential not only to avoid losses but also to improve management by associating route, consumption, and behavior data with the individual performance of each driver.
Let’s explore the main driver identification methods and understand how devices like the XT40-TM, with RFID support, fit into this strategy.
Traditional and Manual Methods
Historically, many companies used (and some still use) the manual “sheet” on the vehicle dashboard. On it, the driver manually records departure, entry, mileage, and destination. The major disadvantage is that it’s an archaic model that requires a physical file, making consultation and information retrieval time-consuming and labor-intensive in case of occurrences.
Another manual approach is the entry via the tracking platform done by someone responsible, usually at the company gate. This method is easy to implement, does not require peripherals in the vehicle and often does not generate additional tracking monthly costs. However, it relies on the gate’s discipline and may not be practical for fleets with high turnover or that depart from various locations.
Digital Methods (App and QR Code)
With technological evolution, digital solutions using smartphones have emerged.
One method is the QR Code, where a code is fixed on the vehicle and the driver reads it through a dedicated app. The reading links the driver to the vehicle in the tracking system during the journey. It’s simple for the driver, and the app can add other functions like checklists. However, the QR Code system does not block the vehicle if the reading is not done, and the vehicle departs normally.
Another popular digital solution is driver identification via mobile app . The driver uses the app to identify themselves, usually by entering a password. This method has many advantages as the app can offer additional features like speed alerts, map position viewing, fuel logs, and checklists. The app can be installed on corporate phones, a dedicated fixed phone in the vehicle, or even the driver’s personal phone (with appropriate agreements). It’s easy to implement (just download the app) and generally has a low cost. Alerts in real-time are received if a vehicle is used without identification.
The major disadvantage is that it requires the driver to have or use a smartphone, and some drivers may have difficulties, complain, or refuse to use it.
Methods with Physical Hardware (IButton and RFID)
Methods using physical hardware, such as IButton ou RFID cards, involve devices that the driver must tap on a reader installed in the vehicle.
O IButton (which looks like a small button) and the RFID card (similar to a badge or thin card) are unique identifiers associated with a driver in the system. When the device touches the reader, the tracking system logs who is driving. The main advantage of these systems with a physical reader is the ability to block the vehicle’s departure if the driver doesn’t identify themselves, ensuring that no trip starts without the driver being linked. Additionally, they allow restricting certain vehicles to be driven only by specific drivers.
The XT40-TM and RFID Identification
This is where robust tracking devices like the XT40-TM.
The XT40-TM is a vehicle tracker with various features, including the ability to connect an RFID reader. Its technical specifications clearly show support for RFID readers, even listing different power consumptions when the reader is connected.
By integrating the XT40-TM with an RFID reader, you combine the reliability of a modern tracker with the benefits of hardware identification. The XT40-TM acts as the hub that receives the information from the RFID reader (which driver has identified) and sends it to the fleet management platform.
Thus, the XT40-TM allows implementing an RFID identification system that:
- Links the driver to the vehicle in real-time in the tracking system.
- Can be configured to block the vehicle if the identification is not performed.
- Allows associating all data generated by the tracker (routes, stops, speed, etc.) directly to the driver who was driving at the time.
Although the XT40-TM is not the only way to perform identification (other solutions exist, such as app-based), it represents a solid and reliable option for fleets seeking a hardware-based identification system with blocking potential and that integrates directly with tracking data.
Connecting Identification to Management
Regardless of the method chosen (manual, QR Code, App, or Hardware like the XT40-TM with RFID), the goal remains the same: associate the driver with the vehicle in each operation. With this information, the fleet manager can:
- Know who was driving in case of fines, accidents, or damage.
- Generate individual performance reports by driver (speed, route compliance, stops).
- Monitor fuel consumption by driver.
- Encourage responsibility and commitment of drivers, who know their actions are being recorded.
- Protect the good driver, proving they were not in the vehicle at a particular occurrence.
Systems that link driver identification to tracking data and other modules (like refueling) greatly facilitate the manager’s life. Driver involvement for identification is generally low, offset by the advantages of having the correct associated data.
Conclusion
Choosing the best driver identification method depends on the dynamics and specific needs of your fleet and organizational culture. Digital solutions via App are versatile and low-cost. Methods with physical hardware, such as those supported by the XT40-TM with RFID, offer a robust, reliable solution with the crucial blocking functionality.
The important thing is to implement a system that works for you and your team, engaging with drivers and establishing a culture of identification. Devices like the XT40-TM, with the ability to integrate RFID readers, are valuable components for managers who opt for a hardware-based solution to ensure each trip is linked to its responsible driver.
If you seek a driver identification solution based on hardware with blocking potential, it’s worth considering the XT40-TM and RFID technology.
